Faxing still plays an important role in business. You can now send and receive faxes without using the traditional fax machine. Online faxing helps businesses overcome the challenges of traditional fax machines. For instance, with Google fax service you can enjoy the unmatched portability and convenience of email and retain faxing’s vital functions. These are some of the top advantages of using online fax.
Portable and Convenient
Online faxing allows you to send and receive fax from anywhere, anytime. You will find this to be convenient if you are running a business with a remote workplace. For instance, you can send contracts from your computer or smartphone. Also, you will have digital records of transactions and communication. In the past, you had to be in the office to process documents.
Deforestation has a huge impact on the environment. That is because traditional fax machines use paper. Also, fax machines consume a lot of energy. You should note that these machines run continuously to send and receive faxes. Since online faxes work with the internet, the energy impact is minimal.
Most businesses are concerned with using online fax processes due to security challenges. Since traditional faxes are transmitted through phone lines, they are considered to be safer than email. That is because hackers target networks and emails. You can overcome this challenge by using reputable online fax providers. In this case, your documents are protected through email confirmation and SSL encryption. Moreover, internet faxing ensures your documents are stored in secure, encrypted cloud computing systems.
The truth is that traditional fax machines are very expensive. Other than buying the machine, you will need to hire professionals to install and handle the maintenance. Also, you will need to invest in a phone line for your fax machines. Other costs include employee salary, electricity, and paper. Fortunately, internet faxing gets rid of all these costs. You only need to pay a fee to a fax service provider. You do not pay for power, paper, or employee benefits.
Easy to Use
There is some learning curve needed when using fax machines. In this era, business transactions and operations are done through virtual platforms. Some of the technologies shaping how business is done include cloud computing, video conferencing, and online faxing. With online faxing, you do not have to train your employees on using complex fax machines. The process of sending and receiving fax is the same as using email.